The Pay Rates Record contains four sections;

1. Pay Rate Details.
2. Taxation.
3. Superannuation.
4. Leave Entitlements.

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Pay Rate Details

 

The Active checkbox can be changed when creating or editing a User Modified Pay Rate, which allows you to deactivate the required Pay Rates.

 

The Description can be changed when creating or editing a User Modified Pay Rares, allowing you to define the description shown in the Payee's Pay Advice Slip.

 

The $ (or % of Rate Per Hour) can be changed when creating or editing a User Modified Pay Rate. This allows you to define whether this payment is a set rate ($) or a percentage (%) of the Payee's Rate Per Hour.

 

The Paid By can be changed when creating or editing a User Modified Pay Rate. and displayed the following options

• Per Hour
  • The quantity is obtained from OTE Hours Per Week when the Pay Rate is loaded in the Advanced Pay Template or Process.
    • If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
    • If $ is selected, the rate is obtained from within the Pay Rate, Advanced Pay Template or Process, depending on where it has been entered.
• Per Pay Period
  • The quantity defaults to 1 when the Pay Rate is loaded in the Advanced Pay Template or Process. The Rate is based on the  $ (or % of Rate Per Hour) setting.
    • If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
    • If $ is selected, the rate is obtained from within the Pay Rate, Advanced Pay Template or Process, depending on where it has been entered.
• Per Lump Sum
  • The quantity defaults to 1 when Pay Rate is loaded in the Advanced Pay Template or Process.
    • If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
    • If $ is selected, the rate is obtained from within the Pay Rate, Advanced Pay Template or Process, depending on where it has been entered.
• Per Day
  • The quantity defaults to 1 when Pay Rate is loaded in the Advanced Pay Template or Process.
    • If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the Hours Per Day setting.
    • If $ is selected, the rate is obtained from within the Pay Rate, Advanced Pay Template or Process, depending on where it has been entered.
• Per Piece
  • ​​​​​​​The quantity defaults to 1 when Pay Rate is loaded in the Advanced Pay Template or Process.
    • If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
    • If $ is selected, the rate is obtained from within the Pay Rate, Advanced Pay Template or Process, depending on where it has been entered.
• Per KM
  • ​​​​​​​The quantity defaults to 1 when Pay Rate is loaded in the Advanced Pay Template or Process.
    • If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
    • If $ is selected, the rate is obtained from within the Pay Rate, Advanced Pay Template or Process, depending on where it has been entered.

Report To Group is disabled in both System Default and User Modified Pay Rate and defines the section to which the dollar amount associated will be included in Reports.

 

The Hide Quantity on the Pay Advice Slip and Summary Reports checkbox can be changed when creating or editing a User Modified Pay Rate. This field defines if the Quantity/Hours associated with this pay rate should be shown or hidden from the Pay Advice Slip and Pay Advice Summary Reports.

 

The Hide Rate on the Printed Pay Slip checkbox can be changed when creating or editing a User Modified Pay Rate. This field defines whether the rate associated with this pay rate should be shown or hidden from the pay advice slip.

 

The An All Purpose Allowance is applicable checkbox can be changed when creating or editing a User Modified Pay Rate. This field determines if the rate per hour for this pay rate should be factored up by the allowances defined within the All Purpose Allowance in the Payee Master File. This option can only be selected within Pay Rates with Income Stream Overtime or Paid Leave (Type Codes C & U).

The Hours/Days Worked (Portable Long Service) checkbox can be changed when creating or editing a User Modified Pay Rate. This field determines if the Quantity entered in Process (Step 3 of Pay Day). is included in Hours or Days Worked in the Portable Long Service Leave Report for each State/Territory.

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Taxation

 

Category is disabled in System Default and User Modified Pay Rates and defines the group of payments this type falls into. Pay Rates are categorised into the following groups; 

• Worked - Includes all the typical pay types you would need to pay the actual hours worked by your Payee (e.g., Ordinary Time, Overtime etc.).
• Bonuses and Commissions -  Once-off payments for incentives (e.g., Overtime Bonus, Commission on Sales).
• Leave - Designed for when a Payee is taking or cashing out some or all of their leave entitlements.
• Back Payments - Used when a Payee is underpaid to ensure the correct PAYGW Calculation is applied.
• Termination -  These Pay Types are not available for selection until Cease Employment is used within the pay run. The Cessation Reason determines which Pay Types are available.
• Reimbursements - Repay the Payee for expenses incurred and not included in their Income Statement.
• Adjustments - Increases or reduces the relevant value within the pay run (PAYGW, Employer SG and RESC). The result is reported, but not the individual action.

 

Payee Tax Treatment Categories are disabled in System Default and User Modified Pay Rates. They define which Payee Tax Treatments can have this Pay Type selected within Process based on the ATO's STP Phase 2 requirements. The Payee Tax Treatment Categories presently available in e-PayDay Go are;

• Regular (R).
• Seniors and Pensioners (S).
• Working Holiday Maker (H).
• No TFN (N).
• Foreign Resident (F).
• Seasonal Worker Programme (W).
• Horticulturalists and Shearers (C).

Applicable Cessation Reasons is disabled in System Default and User Modified Pay Rates and defines which Cessation Reasons apply to this payment based on the ATO's STP Phase 2 requirements.

The Cessation Reasons available based on the ATO's requirements are;

• Redundancy (R).
• Ill Health (I).
• Voluntary Cessation (V).
• Dismissal (F).
• Contract Cessation (C).
• Transfer (T).
• Deceased (D).

Include in W1 - Total salary, wages and other payments is disabled in System Default and User Modified Pay Rates and determines if the amount associated with this payment is included in or excluded from Gross Wages (W1).

 

Include in Gross (STSL, MLS) is disabled in System Default and User Modified Pay Rates. It defines whether the amount associated with this payment is included in Gross for calculating Student and Training Support Loans (STSL) and Medicare Levy Surcharge (MLS) repayments.

 

Ordinary Pay/Wages (Portable Long Service Leave) is disabled in System Default Pay Rates, enabled in User Modified Pay Rate and defines if the amount associated with this payment is included in the Portable Long Service Leave Report for each State/Territory.

Include in Wages Declaration (WorkCover) is disabled in System Default Pay Rates and enabled in User Modified Pay Rate. It defines whether the amount associated with this payment is included in the Wages Declaration (WorkCover) Report.

 

Include in Payroll Tax (SRO) is disabled in System Default Pay Rates, enabled in User Modified Pay Rate and defines if the amount associated with this payment is included in either the Payroll Tax (SRO) or Payroll Tax (SRO) (Non-Taxable Wages) Report.

 

Tax Treatment defines the Taxation Schedule that applies to the payment. Some Pay Rates are allocated multiple tax treatments due to the applicable taxation schedule (e.g., Schedule 5, Schedule 7 or Schedule 11).

Income Stream is disabled in System Default and User Modified Pay Rates and defines the ATO Income Stream for STP Phase 2 Reporting, which includes this payment.

Tuple Alias is disabled in System Default and User Modified Pay Rates and defines the ATO Tuple Name for STP Phase 2 Reporting, which includes this payment.

Paid Leave / Lump Sum / ETP / Superannuation Entitlement Type Code is disabled in System Default and User Modified Pay Rates and defines the Type Code for STP Phase 2 Reporting, which includes this payment.

 

Payment Amount Fact Alias is disabled in System Default and User Modified Pay Rates and defines the ATO Fact for STP Phase 2 Reporting, which includes this payment.

Include in Gross (Salary Sacrifice) is disabled in System Default and User Modified Pay Rates. It defines whether the amount associated with this payment is included in Gross for calculating Salary Sacrifice.

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Superannuation

The OTE (SGAA) checkbox determines if the amount associated with this Pay Rate is considered to be Ordinary Time Earnings per the Superannuation Guarantee (Administration) Act. If the checkbox is not selected, the Pay Rate is not considered to be Ordinary Time Earnings per the Superannuation Guarantee (Administration) Act.

 

The OTE (Industrial Instrument) checkbox determines if the amount associated with this Pay Rate is considered to be Ordinary Time Earnings per the Industrial Instrument the Payee has been hired.

The Hours for Employer SG checkbox determines if the amount associated with this Pay Rate is considered to be included in the Hours Calculation for Employer SG. This relates to the Under 18 and Domestic and Private Worker Employer SG Rules.

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Leave Entitlements

 

Deduct from Leave Balance determines which Leave Balance will be reduced when this Pay Rate is included in Process (Step 3 of Pay Day).

 

Increase Leave Balance determines which leave entitlements accrue when this Pay Rate is selected within Process (Step 3 of Pay Day). The leave entitlements that will accrue are based on the selected checkboxes.