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The Pay Rates Record contains four sections;
Pay Rate Details
Active is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type. This field allows you to deactivate any Pay Rate which is no longer required.
Description is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type. This field allows you to define the description which will be reported on the Payee's Pay Slip.
$ (or % of Rate Per Hour) is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type. This field allows you to define if this payment is a set rate ($) or a percentage (%) of the Payee's Rate Per Hour.
- $ - The rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
- % - The rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered or the Paid By setting.
Paid By is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type.
- Per Hour - The quantity is obtained from OTE Hours Per Week when Pay Type is loaded in the Advanced Pay Template or Process.
- If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
- If $ is selected, the rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
- Per Pay Period - The quantity defaults to 1 when Pay Type is loaded in the Advanced Pay Template or Process. The Rate is based on the $ (or % of Rate Per Hour) setting.
- If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
- If $ is selected, the rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
- Per Lump Sum - The quantity defaults to 1 when Pay Type is loaded in the Advanced Pay Template or Process.
- If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
- If $ is selected, the rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
- Per Day - The quantity defaults to 1 when Pay Type is loaded in the Advanced Pay Template or Process.
- If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the Hours Per Day setting.
- If $ is selected, the rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
- Per Piece -The quantity defaults to 1 when Pay Type is loaded in the Advanced Pay Template or Process.
- If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
- If $ is selected, the rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
- Per KM - The quantity defaults to 1 when Pay Type is loaded in the Advanced Pay Template or Process.
- If % is selected, the rate is calculated by referring to Rate Per Hour within the Payee Master File and multiplying based on the % entered.
- If $ is selected, the rate is obtained from within the Pay Type, Advanced Pay Template or Process, depending on where it has been entered.
Report To Group is disabled in both System Default and User Modified Pay Types and defines the section to which the dollar amount associated will be included in Reports.
Hide Quantity on the Pay Advice Slip and Summary Reports is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type. This field defines if the Quantity/Hours associated with this pay rate should be shown or hidden from the Pay Advice Slip and Pay Advice Summary Reports.
Hide Rate on the Printed Pay Slip is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type. This field defines if the Rate associated with this pay rate should be shown or hidden from the Pay Advice Slip.
An All Purpose Allowance is applicable is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type. This field determines if the rate per hour for this pay rate should be factored up by the allowances defined within the All Purpose Allowance in the Payee Master File. This option can only be selected within Pay Rates with Income Stream Overtime or Paid Leave (Type Codes C & U).
Hours/Days Worked (Portable Long Service) is disabled in the System Default Pay Types; however, it can be changed when creating or editing a User Modified Pay Type. This field determines if the Quantity entered in Process (Step 3 of the Pay Run) is included in Hours or Days Worked in the Portable Long Service Leave Report for each State/Territory.
Taxation
Category is disabled in System Default and User Modified Pay Rates and defines the group of payments this type falls into.
Pay Rates are categorised into the following groups;
- Worked - Includes all the typical pay types you would need to pay the actual hours worked by your Payee (e.g., Ordinary Time, Overtime etc.).
- Bonuses and Commissions - Once-off payments for incentives (e.g., Overtime Bonus, Commission on Sales).
- Leave - Designed for when a Payee is taking or cashing out some or all of their leave entitlements.
- Back Payments - Used when a Payee is underpaid to ensure the correct PAYGW Calculation is applied.
- Termination - These Pay Types are not available for selection until Cease Employment is used within the pay run. The Cessation Reason determines which Pay Types are available.
- Reimbursements - Repay the Payee for expenses incurred and not included in their Income Statement.
- Adjustments - Increases or reduces the relevant value within the pay run (PAYGW, Employer SG and RESC). The result is reported, but not the individual action.
Payee Tax Treatment Categories is disabled in System Default and User Modified Pay Rates and defines which Payee Tax Treatments can have this Pay Type selected within Process based on the ATO's STP Phase 2 requirements.
The Payee Tax Treatment Categories presently available in e-PayDay Go are;
- Regular (R).
- Seniors and Pensioners (S).
- Working Holiday Maker (H).
- No TFN (N).
- Foreign Resident (F).
- Seasonal Worker Programme (W).
- Horticulturalists and Shearers (C).
Applicable Cessation Reasons is disabled in System Default and User Modified Pay Rates and defines which Cessation Reasons apply to this payment based on the ATO's STP Phase 2 requirements.
The Cessation Reasons available based on the ATO's requirements are;
- Redundancy (R).
- Ill Health (I).
- Voluntary Cessation (V).
- Dismissal (F).
- Contract Cessation (C).
- Transfer (T).
- Deceased (D).
Include in W1 - Total salary, wages and other payments is disabled in System Default and User Modified Pay Rates and determines if the amount associated with this payment is included in or excluded from Gross Wages (W1).
Include in Gross (STSL, MLS) is disabled in System Default and User Modified Pay Rates and defines if the amount associated with this payment is included in Gross for calculating Student and Training Support Loans (STSL) and Medicare Levy Surcharge (MLS) repayments.
Ordinary Pay/Wages (Portable Long Service Leave) is disabled in System Default Pay Rates, enabled in User Modified Pay Types and defines if the amount associated with this payment is included in the Portable Long Service Leave Report for each State/Territory.
Include in Wages Declaration (WorkCover) is disabled in System Default Pay Rates, enabled in User Modified Pay Types and defines if the amount associated with this payment is included in the Wages Declaration (WorkCover) Report.
Include in Payroll Tax (SRO) is disabled in System Default Pay Rates, enabled in User Modified Pay Types and defines if the amount associated with this payment is included in the either the Payroll Tax (SRO) or Payroll Tax (SRO) (Non Taxable Wages) Report.
Tax Treatment defines the Taxation Schedule that applies to the payment. Some Pay Rates are allocated multiple tax treatments due to the applicable taxation schedule (e.g., Schedule 5, Schedule 7 or Schedule 11).
🎯 Refer System Default Pay Rates which are considered to be Taxable and/or System Default Pay Rates which are not considered to be Taxable.
Income Stream is disabled in System Default and User Modified Pay Rates and defines the ATO Income Stream for STP Phase 2 Reporting, which includes this payment.
Tuple Alias is disabled in System Default and User Modified Pay Rates and defines the ATO Tuple Name for STP Phase 2 Reporting, which includes this payment.
Paid Leave / Lump Sum / ETP / Superannuation Entitlement Type Code is disabled in System Default and User Modified Pay Rates and defines the Type Code for STP Phase 2 Reporting, which includes this payment.
Payment Amount Fact Alias is disabled in System Default and User Modified Pay Rates and defines the ATO Fact for STP Phase 2 Reporting, which includes this payment.
Include in Gross (Salary Sacrifice) is disabled in System Default and User Modified Pay Rates and defines if the amount associated with this payment is included in Gross for calculating Salary Sacrifice.
Superannuation
OTE (SGAA) determines if the amount associated with this Pay Rate is considered to be Ordinary Time Earnings per the Superannuation Guarantee (Administration) Act. If the checkbox is not selected, the Pay Rate is not considered to be Ordinary Time Earnings per the Superannuation Guarantee (Administration) Act.
OTE (Industrial Instrument) determine if the amount associated with this Pay Rate is considered to be Ordinary Time Earnings per the Industrial Instrument the Payee has been hired.
Hours for Employer SG determines if the amount associated with this Pay Rate is considered to be included in the Hours Calculation for Employer SG.
This relates to the Under 18 and Domestic and Private Worker Employer SG Rules.
Leave Entitlements
Deduct from Leave Balance determines which Leave Balance will be reduced when this Pay Rate is included in Process.
Increase Leave Balance determines which leave entitlements accrue when this Pay Rate is selected within Process. The leave entitlements that will accrue are based on the selected checkboxes.
