• STEP 1 - Commence a new Timesheet Run.
• STEP 2 - Select the Payees required in the Timesheet Run.
• STEP 3 - Complete the Timesheets.
• STEP 4 - Print and verify the Timesheets.
• STEP 5 - Approve the Timesheets.
• STEP 6 - Select the Pay Run in Pay Day.
• STEP 7 - Select Payees who need to be paid but were excluded from e-Time (Timesheets).
• STEP 8 - Process the required Payees' Pay.
• STEP 9 - Preview, Print or Export the Timesheet Pay Run Reports.
• STEP 10 - Create the FAST-Bank File.
• STEP 11 - Preview, Print, Export or Email Pay Slips.
• STEP 12 - Post the Pay Run and Notify ATO.

STEP 1 - Commence a new Timesheet Run.

1. Select e-Time, then select New Pay Run.
    
2. When the e-Time (Timesheets) Pay Run Details Alert (Modal) is displayed, select the required Pay Period and Cost Centre. 
   🎯 If Cost Centre is unavailable, refer to Enter the Cost Centres Regular Pay Run Dates for a specific Pay Period or Change your Plan Level from Essential to Advanced.
    
3. Change the Pay Run Type if required,

   1. Select Regular when processing your 'normal' Pay Run

      1. Amend the Pay Day, if required.
         🎯 If the Period Start and Period End Dates are incorrect, please ensure your last Regular Pay Run has been processed. The dates can be updated by changing the Organisation or Cost Centre Regular Pay Run Dates for a specific Pay before attempting to commence a new Pay Run.

   2. Select Out Of Cycle when processing a Pay Run outside your 'normal' Pay Run. This is typically for correcting previously reported information once-off payments. Please refer to Correct a mistake that has been reported to the ATO.

      1. Amend the Period End and Pay Day Dates as required.

   3. Select Missed when processing a Pay Run that was not previously entered or reported to the ATO. This option may also be used to correct previously reported information.

      1. Aamend the Period End and Pay Day Dates as required.

4. Add a Global Pay Message, if required.
    

5. Select Ok, unless you need to import a Times File.
   If you need to import a FAST-Pay File., select Choose File. Locate the FAST-Pay.CSV, select Open, then select Ok.
   
   👉 If the Times File Import is unsuccessful, the Times Import Issues Alert (Modal) is displayed. It details each issue with the Times File and requires correction before the Times File can be successfully imported.
   👉 If the Times File Import is successful, the Times Import Success Alert (Modal) is displayed.
    

6. Once the Your Timesheets are Currently Loading Alert (Modal) disappears, select the pay run you have just added within the Pay Run List.
    

7. Once the Your Timesheets are Currently Loading Alert (Modal) disappears, select Step 2 - Payees.

STEP 2 - Select the Payees required in the Timesheet Run.

1. Select which Payee/s you require by selecting the checkbox next to their name in the Payees List. You can also locate a specific Payee by entering the name into Search or using Show Advanced Filters.
    
2. Next, select Step 3 - Timesheet.

STEP 3 - Complete the Timesheets.

1. Select Ordinary Hours to import the Times from Ordinary Hours (e-Time) within the Payee Master File, or manually enter the Clock In / Out Times and allocate the required Pay Rates and/or Allowances.
   👉 If Ordinary Hours are not defined in the Payee Master File, the Ordinary Hours not defined Alert (Modal) is displayed. Once the Ordinary Hours have been imported, adjust any times or Pay Rates/Allowances as required.
   👉 If you are manually entering the Times, enter or select the Clock In and Clock Out Time for the required day,
    
2. Select Edit to change the Pay Rates and/or Allowances, enabling the Pay Rates/Allowances (e-Time) Alert (Modal) to be displayed.
    
3. Add all required Pay Rates and/or Allowances, then select Ok.
    
4. To add new Pay Rates and/or Allowances, select as required in Payment Type, then select the Plus (Add) button.
    
5. To remove  a Pay Rate/Allowance, select the Minus (Delete) button.
   👉 If the Pay Rate/Allowance has been saved previously, the Minus Icon will update to Undo, allowing you to reverse the changes. The Payment Type will not be deleted until Save is selected.
    
6. Once the Pay Rates/Allowances (e-Time) Alert (Modal) has closed, press the TAB key on your keyboard or select the + button to add the Time Block.
    
7. To delete a Time Block, select the Minus (Delete) button.
    
8. To navigate to the next Payee, select Next Or Previous,
    
9. To navigate to a specific Payee, select their name from the Drop Down Menu.
    
10. Repeat the above steps until Times have been recorded for each day of the week that is required.
     
11. Once all Timesheets have been completed, select Step 4 - Reports.

STEP 4 - Print and verify the Timesheets.

1. Select the appropriate Report from the Reports List. To email the Timesheets, select Timesheets (Individual Payee).
    
2. Select Report Options to change the information displayed in the Report.
    
3. To print the report, select Print.
    
4. To export the report, select Export. Then, select the appropriate option.
   👉 If any corrections need to be processed, select Step 3 - Timesheet.
   👉 If no corrections are required, To email the Timesheets, select Email Timesheets.
   
   👉 If Email Timesheets is selected, the Email Timesheets Alert (Modal)  is displayed. 
   To send the Timesheets, select Yes. Otherwise, select No. If Yes is selected, the Sending Timesheets Alert (Modal) will be displayed.
   Once the Pay Slips have been sent, the Timesheets have been sent Alert (Modal) will then be displayed. Select Ok.
    
5. Next, select Step 5 - Approve.

STEP 5 - Approve the Timesheets.

👉 If any issues prevent the Timesheet Run from being posted to the Pay Run, they will be displayed in the Payee Issues List.

Select the Action Icon to display the relevant Alert (Modal) to resolve these issues. The Error Description determines the Alert that will be displayed;

• The Tax File Number Exemption Period has ended. A new TFN is required.
  • Tax File Number Exemption Period Ended Alert (Modal).
• The Gross Income Amount has been exceeded. A new TFN is required.
  • Gross Income Amount Exceeded Alert (Modal).
• The Tax File Number Application Period has ended. A new TFN is required.
  • Tax File Number Application Period Ended Alert (Modal).
• The Payees Master File contains an STP Previous Payroll ID.
  • STP Previous Payroll ID Alert (Modal).
• The Award Details have changed and were not updated within the Payee Master File.
  • Award Details Changed Alert (Modal). 
• The Agreement Details have changed and were not updated within the Payee Master File.
  • Agreement Details Changed Alert (Modal). 
• The Payee Visa has expired.
  • Visa Expired Alert (Modal).
• The Cost Centre assignments are missing for this Payee.
  • Cost Centres Alert (Modal). 
• The Employer is now registered as an Employer of Working Holiday Makers.
  • Registered Employer Alert (Modal).
• The Employer has deregistered as an Employer of Working Holiday Makers.
  • Deregistered Employer Alert (Modal). 
• Employer SG has increased from 1 July.
  • Employer SG Increase from 1 July Alert (Modal). 
• Due to import validation requirements, please edit and save the Payee Master File before the Timesheet Pay Run can be approved.
  • Review Imported Payee Alert (Modal).
• The Payee has been included, but no times have been entered.
  • Times Missing Alert (Modal).
• There are more than two (2) Time Blocks allocated to at least one (1) day in the Timesheet.
  • Essential Plan Alert (Modal).
• There are more than two (2) Pay Rates/Allowances allocated to at least one Time Block in the Timesheet.
  • Essential Plan Alert (Modal).

Select I approve the Timesheets have been checked and have actioned the warnings ready for processing in a Pay Run.

Then Post To Pay Run.

Next, select Pay Day to complete STEP 6 - Select the Pay Run in Pay Day.

STEP 6 - Select the Pay Run in Pay Day

1. Select Pay Day.
    
2. Locate the Pay Run created when the Timesheet Pay Run was posted per STEP 5 - Approve the Timesheets. The Status Icon for this Pay Run will be a Clock.
    
3. Once the Pay Run has been located, select it within the Pay Run List.
    
4. The Your Pay Run is Currently Loading Alert (Modal) is displayed
    
5. Once the alert has disappeared, select Step 2 - Payees.

STEP 7 - Select Payees who need to be paid but were excluded from e-Time (Timesheets)

1. Choose which Payee/s you require by selecting the checkbox next to their name in the Payees List. Payees who have been included from e-Time (Timesheets) cannot be removed.
   You can also locate a specific Payee by entering the name into Search or using Show Advanced Filters. For example, you can add Ceased Payees.
    
2. Next, select Step 3 - Process.

STEP 8 - Process the required Payees' Pay

For Payees whose Pay Run has been composed using: e-Time (Timesheets), the total quantity of each Pay Rate/Allowance selected within the Timesheet (Step 3 of e-Time) will be included.

• If Pay Rates, Allowances or Deductions were selected in e-Time (Timesheets) Options, the relevant types will be added from the Payees Pay Template.
• If All Purpose Allowance was selected in e-Time (Timesheets) Options, all Allowances will be added from the Payees All Purpose Allowance Template.
• If Deduction Banking and Repayments was selected in e-Time (Timesheets) Options, all Deductions will be added from the Payees Deduction Banking and Repayments Template.
• If Show Pay Line Transaction Dates on the Pay Advice Slip was selected, each Time Blocks Pay Rates and/or Allowances will be displayed individually (see example below).

To cease the Payee, select Cease Employment.

To enter a Pay Message, navigate to Payee Pay Message and enter as required.

To Allocate Cost Centre QTY/Hours, select Cost Centres. The Cost Centres Alert (Modal) will be displayed. Adjust the QTY for each Cost Centre as required, then select Ok.

To add a Pay Rate, Allowance, or Deduction, select the required Payment Type from the drop-down menu.

Change either the Quantity, which can be positive or negative, and/or Rate, if required.

Some Payment Types may require you to enter additional information or change the information displayed. For example, when Annual Leave is chosen, you may need to change the From Date, To Date and Notes.

Then, either press the TAB key on your keyboard or select the + button.

To remove a payment, select the - button.

To navigate to the next Payee, select Next Or Previous.

To navigate to a specific Payee, select their name from the Drop Down Menu.

Once Process has been completed for all Payees, select Step 4 - Reports.