Approve is the fifth step of the Timesheet Procedure and is used to resolve any issues and approve the Timesheet Pay Run, creating the Pay Run in Pay Day. 

I approve the Timesheets have been checked and have actioned the warnings ready for processing in a Pay Run enables the Post to Pay Run button.

Approved By is prefilled with the User Account First Name and Surname, which can be amended as required.

The Issues List details any issues that must be actioned before posting the Pay Run. The Timesheet Pay Run cannot be posted until the following are resolved.

👉 If there are warnings, the Timesheet Pay Run can be posted; however, all items should be addressed before posting.

The Error Description determines the Alert that will be displayed;

• The Tax File Number Exemption Period has ended. A new TFN is required.
  • Tax File Number Exemption Period Ended Alert (Modal).
• The Gross Income Amount has been exceeded. A new TFN is required.
  • Gross Income Amount Exceeded Alert (Modal).
• The Tax File Number Application Period has ended. A new TFN is required.
  • Tax File Number Application Period Ended Alert (Modal).
• The Payees Master File contains an STP Previous Payroll ID.
  • STP Previous Payroll ID Alert (Modal).
• The Award Details have changed and were not updated within the Payee Master File.
  • Award Details Changed Alert (Modal) .
• The Agreement Details have changed and were not updated within the Payee Master File.
  • Agreement Details Changed Alert (Modal). 
• The Payee Visa has expired.
  • Visa Expired Alert (Modal).
• The Cost Centre assignments are missing for this Payee.
  • Cost Centres Alert (Modal). 
• The Employer is now registered as an Employer of Working Holiday Makers.
  • Registered Employer Alert (Modal).
• The Employer has deregistered as an Employer of Working Holiday Makers.
  • Deregistered Employer Alert (Modal). 
• Employer SG has increased from 1 July.
  • Employer SG Increase from 1 July Alert (Modal). 
• Due to import validation requirements, please edit and save the Payee Master File before the Timesheet Pay Run can be approved.
  • Review Imported Payee Alert (Modal).
• The Payee has been included, but no times have been entered.
  • No Times Entered Alert (Modal).
• There are missing or out of sequence times that must be corrected before the Timesheet Pay Run can be approved.    
  • Missing or Out of Sequence Times Alert (Modal)
• There are more than two (2) Time Blocks allocated to at least one (1) day in the Timesheet.
  • Essential Plan Alert (Modal).
• There are more than two (2) Pay Rates/Allowances allocated to at least one Time Block in the Timesheet.
  • Essential Plan Alert (Modal).

Post To Pay Run finalises the Timesheet Run and creates the Pay Run in Pay Day.