Change Employment and Payment Details for a specific Payee

🎯 Edit is unavailable if the Payee is included in an unposted Pay Run. To edit the Payee, the Payee must either be removed from the Pay Run or the Pay Run must be posted/reported to the ATO.

Update Employment based on changes to the Award for a specific Payee.
Update Employment based on changes to the Agreement for a specific Payee.
Change the Award assigned to a specific Payee.
Change the Agreement assigned to a specific Payee.
Change the Commenced Date for a specific Payee.
Change the Cessation Date and Reason for a specific Payee.
Change the Pay Period for a specific Payee.
Change the OTE Hours Per Week, Rate Per Hour or Salary (Excluding SG) for a specific Payee.
Change the Calculated Salary and Label displayed in the Pay Advice Slip for a specific Payee.

Update Employment based on changes to the Award for a specific Payee.

🎯 If required, please ensure you have referred to either Review Update Awards where the Current Rate is less than the Current Fair Work Rate or Review Update Awards where the Current Rate is equal to or greater than the Current Fair Work Rate.

Select Payees.
Locate the Payee you require by manually scrolling through the Payee List, entering the name into Search or using Show Advanced Filters.
Once the Payee has been located, select Actions > Edit.
The Award Details Changed Alert (Modal) is displayed.
Select which items must be updated within the Payee Master File, then select Ok.
Make any other changes as required, then select Save.

Update Employment based on changes to the Agreement for a specific Payee.

Select Payees.
Locate the Payee you require by manually scrolling through the Payee List, entering the name into Search or using Show Advanced Filters.
Once the Payee has been located, select Actions > Edit.
The Agreement Details Changed Alert (Modal) is displayed.
Select which items must be updated within the Payee Master File, then select Ok.
Make any other changes as required, then select Save.

Change the Award assigned to a specific Payee.

Select Payees from the side menu.
Locate the Payee you require by manually scrolling through the Payee List, entering the name into Search or using Show Advanced Filters.
Once the Payee has been located, select Actions > Edit.
Select Employment and Payment.
Select the Modern Award Drop-down Menu to view a list of previously added Awards and to choose the most appropriate option.
The Award Selection Updated Alert (Modal) will be displayed. Select Ok to continue or Cancel.
Once Ok is selected, update the Payee's Job Title, which may differ from the Classification, if required.
Once Ok is selected, OTE Hours Per Week, Days Per Week, Hours Per Day, Rate per Hour, Per Week (estimate) and Annual Salary (Excluding SG) are updated based on the Agreement assigned to the Payee.
If required, update any of the above in addition to the Payee's Job Title, which may differ from the Classification.
Select Save once all changes have been made.

Change the Agreement assigned to a specific Payee.

Select Payees from the side menu.
Locate the Payee you require by manually scrolling through the Payee List, entering the name into Search or using Show Advanced Filters.
Once the Payee has been located, select Actions > Edit.
Select Employment and Payment.
Select the Agreement Name Drop-down Menu to view a list of previously added Agreements and choose the most appropriate option.
The Agreement Selection Updated Alert (modal) will be displayed. Select Ok to continue or Cancel.
Once Ok is selected, OTE Hours Per Week, Days Per Week, Hours Per Day, Rate per Hour, Per Week (estimate) and Annual Salary (Excluding SG) are updated based on the Agreement assigned to the Payee.
If required, update any of the above in addition to the Payee's Job Title, which may differ from the Classification.
Select Save once all changes have been made.

Change the Commenced Date for a specific Payee

Select Payees.
Locate the Payee you require by manually scrolling through the Payee List, entering the name into Search or using Show Advanced Filters.
Once the Payee has been located, select Actions > Edit.
Select Employment and Payment.
Navigate to Employment.
Change Commenced, as required.
Select Save.

Change the Cessation Date and Reason for a specific Payee.

🎯 If the Payee is being reinstated, please refer to Remove the Cessation Date to reinstate a specific Payee. rather than the below.

Select Payees.
Locate the Payee you require by manually scrolling through the Payee List, entering the name into Search or using Show Advanced Filters.
Once the Payee has been located, select Actions > Edit.
Select Employment and Payment.
Navigate to Employment.
Enter or change the Cessation Date and Cessation Reason, as required.
1. Voluntary cessation – an employee resignation, retirement, domestic or pressing necessity or abandonment of employment.
2. Ill health – an employee resignation due to a medical condition that prevents the continuation of employment, such as for illness, ill health, medical unfitness or total permanent disability.
3. Deceased – the death of an employee.
4. Redundancy – an employer-initiated termination of employment due to a genuine bona-fide redundancy, approved early retirement scheme, or a non-genuine redundancy.
5. Dismissal – an employer-initiated termination of employment due to dismissal, inability to perform the required work, misconduct or inefficiency.
6. Contract cessation – the natural conclusion of a limited employment relationship due to contract/engagement duration or task completion, seasonal work completion, or to cease casuals that are no longer required.
7. Transfer – the administrative arrangements to transfer employees across payroll systems, move them temporarily to another employer (machinery of government for public servants), transfer of business, to outsourcing arrangements or other such technical activities.
Select Save.

Change the Pay Period for a specific Payee.

Select Payees.
Locate the Payee you require by manually scrolling through the Payee List, entering the name into Search or using Show Advanced Filters.
Once the Payee has been located, select Actions > Edit.
Select Employment and Payment.
Navigate to Payment.
Change the Pay Period, as required
Select Save.

Change the OTE Hours Per Week, Rate Per Hour or Salary (Excluding SG) for a specific Payee.

Select Payees.
Locate the Payee you require by manually scrolling through the Payee List, entering the name into Search or using Show Advanced Filters.
Once the Payee has been located, select Actions > Edit.
Select Employment and Payment.
Navigate to Payment.
Change the OTE Hours Per Week*, Rate per Hour* or Salary (Excluding SG)* as required.
Select Save.

Change the Calculated Salary and Label displayed in the Pay Advice Slip for a specific Payee.

Select Payees.
Locate the Payee you require by manually scrolling through the Payee List, entering the name into Search or using Show Advanced Filters.
Once the Payee has been located, select Actions > Edit.
Select Employment and Payment.
Navigate to Payment.
Change the Calculated Salary and Label to be displayed on the Pay Advice Slip as required. If the Payee is Casual, we recommend updating this value to be more accurate to what they would be earning.
Select the relevant Radio Button to determine the Label displayed in the Pay Advice Slip above this value.
Select or deselect Show on Pay Slip.
Select Save.