Pay Run Explained

Pay Run Explained (STEP 1 - Processing a Pay Run)

Sharlyce Reed

Feb 08, 2024

1390

🎯 The Pay Run Page is the first step of the Pay Run Procedure and is used to add new and maintain existing Pay Runs.

The Navigation Menu allows you to progress through each step of the Pay Run Procedure.

🎯 The Navigation Menu is enabled once an appropriate option has been chosen in the Actions Drop Down.

Totals display a dynamically calculation of the relevant balances explained in detail below,

Gross Income (W1) displays a dynamic calculation of the total of Salary, Wages and other payments less salary sacrifice and non-reportable allowances
- Gross (PAYGW) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances subject to a PAYGW Calculation of greater than 0%, less any value relating to Salary Sacrifice.
- Gross (STSL/MLS) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances subject to a PAYGW Calculation for Study and Training Support Loans (STSL) and/or Medicare Levy Surcharge (MLS).
- Gross (Salary Sacrifice) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances which can be Salary Sacrificed, less any value relating to Study and Training Support Loans (STSL) and/or Medicare Levy Surcharge (MLS).
- Gross (No PAYGW) displays a dynamic calculation of the total for all relevant Pay Rates and Allowances subject to a PAYGW Calculation of 0%.
- Total Gross displays a dynamic calculation of the total for all Pay Rates and Allowances, regardless of their Salary and Wages setting.
PAYGW displays a dynamic calculation of the total PAYGW applicable to the value displayed in Gross (PAYGW), including any components for STSL, MLS and System Default Pay Rate PAYGW Adjustment (+/-).
- STSL displays a dynamic calculation of the total PAYGW applicable to repay the Payees Study and Training Support Loans (STSL).
- MLS displays a dynamic calculation of the total PAYGW applicable to the Medicare Levy Surcharge (MLS).
- Additional PAYGW displays a dynamic calculation of the total for System Default Pay Rate PAYGW Adjustment (+/-).
Allowances displays a dynamic calculation of the total for all Allowances, regardless of whether the payment is subject to a PAYGW Calculation.
- Gross (PAYGW) displays a dynamic calculation of the total for all relevant Allowances subject to a PAYGW Calculation of greater than 0%,
- Gross (No PAYGW) displays a dynamic calculation of the total for all relevant Allowances subject to a PAYGW Calculation of 0%.
- Non-Reportable displays a dynamic calculation of the total for all relevant Allowances which are Non-Reportable.
Deductions displays a dynamic calculation of the total for all Deductions.
- Other Sal Sac displays a dynamic calculation of the total for all Deductions considered to be Salary Sacrifice to Other Benefits.
- Super Sal Sac displays a dynamic calculation of the total for all Deductions considered to be Salary Sacrifice to Superannuation.
- After Tax displays a dynamic calculation of the total for all Deductions considered to be After Tax.
Reimbursements displays a dynamic calculation of the total for System Default Pay Rate Reimbursement.
Employer SG displays a dynamic calculation of the total Employer SG calculated on OTE (SG), based on the rules selected within the Payee Master File, including any component for System Default Pay Rate Employer SG Adjustment (+/-).
- OTE displays a dynamic calculation of the total for all Pay Rates and Allowances which are considered to be Ordinary Time Earnings (OTE), less any Deductions which are not considered to be the same.
- RESC displays a dynamic calculation of the total Reportable Employer Superannuation calculated on OTE, based on the amount set within the Payee Master File, including any component for System Default Pay Rate RESC Adjustment (+/-) and System Default Deduction Salary Sacrifice (to Super Fund, OTE).
Net displays a dynamic calculation (Gross Income - (Deductions + PAYGW)) of the total Net Income.

Search enables you to enter information to filter the results shown in the Pay Run List.

Advanced Filters enables you to select the relevant options to filter the results shown in the Pay Run List.

New Pay Run enables you to add a new Pay Run.

The Pay Run List displays the STP Status, Pay Period, Pay Run Type, Payees, Pay Period ID, Fiscal Week ID, Period Start Date, Period End Date and Pay Day Date.

The Actions Button displays the relevant options per the STP Status.

STP Status will display one of five icons

Status Icon	Internal Name	Explanation
	Unsent	The selected Pay Run has not been sent to the ATO.
	Validation Error	The selected Pay Run has been sent, however, there were pre-submission validation errors that need to be resolved before the submission can be sent to the ATO.
	Sent	The selected Pay Run has been successfully sent to the ATO.
	Success	The ATO has received the information of selected Pay Run, and they have responded to advise the submission was accepted.
	Warning	The ATO has received the information of selected Pay Run, and they have responded to advise the submission was accepted however, there are one or more issues.
	Failed	The ATO has received the information of the selected Pay Run, and they have responded to advise the submission was not accepted due to an issue.

If STP Status is Unsent, you have the ability to Edit or Delete the selected Pay Run.

If STP Status is Validation Error, you have the ability to Edit, Delete or view the STP Submission Details to resolve the pre-submission validation issues for the selected Pay Run.

Otherwise, you have the ability to View the selected Pay Run.

Showing X to X of X entries. Show X entries allows you to select how many Pay Runs you would like displayed per page.

Pagination Controls allows you to navigate between the pages of Pay Runs.