Process the required Payees' Pay

1. To cease the Payee, select Cease Employment.
2. To enter a Pay Message, navigate to Payee Pay Message and enter as required.

3. To Allocate Cost Centre QTY/Hours, select Cost Centres. The Cost Centres Alert (Modal) will be displayed. Adjust the QTY for each Cost Centre as required, then select Ok.

4. Select the required Payment Type from the drop-down menu to add a Pay Rate, Allowance, or Deduction.
   🎯 Salary Sacrifice (To Super Fund, OTE) can only be selected if Employee Contributions (before/after PAYGW) Details are established in the Payee Master File.

5. Change either the Quantity, which can be positive or negative, and/or Rate, if required. 
   🎯 If the Rate is incorrect, please refer to An incorrect Rate is displayed in Process (Step 3 of Pay Day).

   🎯 Some Payment Types may require you to enter additional information or change the information displayed. For example, when Annual Leave is chosen, you may need to change the From Date, To Date and Notes.

6. Then, press the TAB key on your keyboard or select the + button.

7. To remove a payment, select the - button.

8. Repeat the above steps until all Payments have been added, removed or changed as required.

9. To navigate to the next Payee, select Next or Previous. To navigate to a specific payee, select their name from the Drop-down Menu.

10. Next, select STEP 4 - Reports.

👉 If the Pay Run has been composed using:

• e-Time (Timesheets), the total quantity of each Pay Rate/Allowance selected within the Timesheet (Step 3 of e-Time) will be included.
  • If Pay Rates, Allowances or Deductions were selected in e-Time (Timesheets) Options, the relevant types will be added from the Payees Pay Template.
  • If All Purpose Allowance was selected in e-Time (Timesheets) Options, all Allowances will be added from the Payees All Purpose Allowance Template.
  • If Deduction Banking and Repayments was selected in e-Time (Timesheets) Options, all Deductions will be added from the Payees Deduction Banking and Repayments Template.
• FAST-Pay, all Pay Types within the FAST-Pay File will be included.
  • If Pay Rates, Allowances or Deductions were selected in FAST-Pay File Options, the relevant types will be added from the Payees Pay Template.
  • If All Purpose Allowance was selected in FAST-Pay File Options, all Allowances will be added from the Payees All Purpose Allowance Template.
  • If Deduction Banking and Repayments was selected in FAST-Pay File Options, all Deductions will be added from the Payees Deduction Banking and Repayments Template.

👉 If you need to process a negative payment, 

1. Choose the first Pay Type incorrectly processed in the previous pay run.

2. Change the quantity to negative for the number of hours you paid.

3. Then, press the TAB key on your keyboard or select the + button.

4. Repeat the above until all required Pay Types have been added as a negative value.

👉 If you are correcting an STP Reported Amount from a previous pay run,

🎯 The below instructions should only be followed if the Payee has neither been overpaid nor underpaid.

1. Choose the first Pay Type incorrectly processed in the previous pay run.
2. Change the quantity to negative for the number of hours you paid.
3. Ensure the Rate and Total are correct.
4. Then, press the TAB key on your keyboard or select the + button.
5. Select the Pay Type that should have been selected in the previous pay run.
6. Change the Quantity to match the negative pay type.
7. Ensure the Rate and Total are correct.
8. Then, press the TAB key on your keyboard or select the + button.

👉 If completed correctly, the Payee's Pay should look similar to the below example.